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Your job functions and responsibilities shall include plan and administer Human Resource & Administration functions, to ensure office housekeeping in line and compliance with policies and procedures, and support the operational requirements of the business and are not limited to the following:
Duties/Responsibilities:
Recruitment & HR Letters
·Responsible in staff recruitment processes; job advertisement, screen and shortlist, interview co-ordination, reference check and be the interview panel for executive level and below position.
·Submit weekly recruitment report.
·Prepare HR Letters – Letter of Employment, Contracts, Increment, Promotion, Transfer, Redesignation, Change of Reporting, Confirmation, etc.
Staff On / Off Boarding
·Responsible for staff onboarding orientation for executive levels and below.
·Responsible for offboarding for all levels of staffs.
Staff Monthly Claim
Responsible in checking and processing staffs’ monthly claims as per company’s policy.
·Submit to payroll monthly claim report for payroll processing.
Expat Management
·Handle employment pass/dependent pass new applications and renewals for expatriate.
L&D
· Responsible in training coordination and HRDC application.
· Update training calendar.
Attendance
·Responsible in handling company’s staffs’ attendance record, download from attendance system and submit the attendance report by weekly.
·Responsible in updating staffs’ leave record.
Filing Management
·Organize and maintain proper office filing and records system, P-file, and other HR & Admin related documents.
Others
· Assist in IR matter.
· Assist in organizing events i.e. Town Hall, etc.
· Assist in office maintenance, administrative and clerical task such as mail, courier arrangement, etc.
· Support overall HR administrative works for office to ensure smooth running of daily operation, including attend to staff enquiries.
· Assist in company licenses & insurance policy management and company IT devices management.
· Attend to any other duties and proper execution of his/her duties, or duties delegated by the management or Managing Director.
Required Skills/Abilities:
· Possess sound working knowledge of Human Resource Management System, Microsoft Office Suite (Word, PowerPoint, and Excel), labour laws and payroll management.
· Vast knowledge in HR business processes i.e. Recruitment, Training, etc.
· Accurate and precise attention to detail.
· Ability to analyse problems and strategize for better solutions.
· Ability to multitask, prioritize, and manage time efficiently.
· Excellent verbal and written communication skills.
Education and Experience:
·Process a bachelor’s degree in Human Resources Management, Psychology or related discipline.
· At least 2 years of similar working experience.
Job Types: Full-time, Contract
Contract length: 12 months
Salary: RM3,000.00 - RM4,000.00 per month
Benefits:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
